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Office Coordinator

Office Coordinator, Public Securities Group

Brookfield Asset Management

 

The Firm:

 

Brookfield Asset Management is a leading global alternative asset manager with approximately $250 billion of assets under management. For over 100 years Brookfield has owned and operated real assets with a focus on real estate, infrastructure, renewable power and private equity. Clients can invest in Brookfield strategies via three main channels: public securities, private funds and listed partnerships. The Public Securities Group leverages Brookfield’s core real asset expertise via global listed strategies, including real estate, infrastructure, real asset solutions, real asset debt and opportunistic strategies through a variety of flexible and scalable investment mandates, including separate accounts, registered funds and private funds. The Public Securities Group has been investing in public securities for over 25 years and has over $15 billion of assets under management. Clients include financial institutions, public and private pension plans, insurance companies, endowments and foundations, sovereign wealth funds and high net worth investors.

 

The Position:

 

The Firm is seeking an Office Coordinator to join the Chicago office. This person will be an integral part of the office coordinating administrative duties and office procedures. The individual will create and maintain a pleasant work environment, ensure high levels of organization effectiveness, communication and safety. The person will also be the first point of contact for our company, welcome and greet guests, and offer administrative support across the organization.

 

Responsibilities:

 

  • Receive visitors at the front desk by greeting, welcoming and directing them appropriately
  • Maintain multiple conference rooms and conference room calendars
  • Order and set up catering for meetings and events
  • Answer and forward incoming phone calls
  • Register guests with the Hyatt Center’s security
  • Order office supplies
  • Sort and distribute daily mail/deliveries
  • Complete monthly expense reports
  • Serve as the liaison between the building and Brookfield
  • Maintain the office condition and arrange necessary repairs

 

Qualifications & Requirements:

  • Bachelor degree
  • Proven work experience as an Office Manager, Front Office Representative or similar role
  • Professional attitude and appearance
  • Customer service oriented
  • Solid written and verbal communication
  • Proficiency in Microsoft Office Suite
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Ability to effectively prioritize workload and adapt quickly to change
  • A high level of professionalism
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